Feedback That Sticks

Have you ever given someone feedback that they then ignored?

Just because you offer feedback doesn’t mean that it’s accepted. Feedback done poorly can produce undesirable results: demotivating an employee and potentially damaging the relationship. Perhaps this is why so many managers fail to give feedback at all.

As you’ve probably experienced from being on the receiving side of the conversation, there is more to giving feedback then simply getting the words out. Yet, most feedback models focus more on delivering a message according to a set of rules, instead of delivering it in a way that ensures it is actually received.

Common Wisdom About Feedback

Here’s a summary of existing advice about structuring and delivering feedback:

  • Be specific: offer details for clarity
  • Be timely: don’t wait until a regularly scheduled formal review conversation
  • Give often: so it’s part of normal conversation
  • Be objective: deliver with facts and without color commentary. I.e., “In the meeting, you raised your voice, slammed your notebook shut, and walked out.” Instead of “You were very rude in the meeting.”
  • Describe the impact: What did or could result from the behavior?
  • Suggest an alternative way of approaching the situation next time

All of these suggestions are fine and helpful. But they won’t guarantee that the feedback will have the desired outcome.

Upgrading Your Feedback Delivery

We care less about the structure of feedback and more about the intent and content. Some tips on delivering feedback that sticks:

  • Give it with the intent of genuinely helping.
  • Make sure you have a trusting relationship already.
  • Maintain curiosity and ask for their point of view.
  • Frame the feedback around their brilliance and what they care about.

Let’s talk about that last item. If you do nothing else from either list, try giving feedback that honors a person’s brilliance. That is, give feedback in the context of what’s important to them, not you. For example, an employee in Corporate Finance may pride herself on submitting error-free reports. A colleague in sales may care about being factually correct as well, but what really matters most to him could be understanding and connecting with the client. The feedback you give is more likely to stick if, in these examples, you frame the feedback you give to the Finance employee around how it can forward error-free work, while talking with the Sales employee about the actions he could take to help him understand the client even more. In the same way, praise that acknowledges the areas they care about will have a much greater impact.

People rarely tell you directly what motivates them. Here are some suggestions for determining what matters most to a someone:

  • What subjects is he most passionate about?
  • Where does he seem to spend the largest percentage of his time?
  • When does he get most defensive?
  • When does he most appreciated?
  • When he describes his work, what does he focus on?
  • What assignments does he volunteer for or do most efficiently?

And, you can always ask:

  • How do you like to be known?
  • What feedback or praise has meant the most to you?
  • What part of your work is most meaningful/rewarding?
  • What feedback or praise falls flat (has the least impact)?

Connect, Calm, Caring

Instead of trying to remember a model or follow a script precisely, try connecting the feedback message to something the recipient actually cares about. That, plus a calm, caring demeanor on your part, is likely to ensure that the feedback has your desired effect.

Make sure you’re signed up for this blog so you’ll get notified about our upcoming free video training about feedback!

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Tell Us Your Troubles, Get a Gift

WHAT AILS YOU?

Our goal is to provide tools, insights, and information that you can use to solve real problems and ultimately, lead and live more brilliantly. To that end, we want to learn: What are your biggest, ugliest, most annoying problems, that, if resolved, would leave you more effective and satisfied?

Our request: respond to a short questionnaire and in exchange, receive a complimentary copy of our ebook Conversations for Brilliance, a $1,000 value*

Please take 3 just minutes to tell us your troubles… and get a great resource to boot! (In addition to the cathartic release created when you name your problems and vent your frustrations.)

VISIT THE SURVEY NOW at: http://www.surveymonkey.com/s/namethatproblem

Respond today! Have your voice heard and receive the gift! Send the link to your frustrated friends and colleagues!

*Ok, maybe $1,000 is a bit high. We actually charge $9.95. Not only will you find useful insights, but thanks to the team at Streilein design, it’s beautiful to behold.

LEADER TESTIMONIALS

Here’s what incredible leaders have said about the eBook.

“It’s been said that the quality of our lives is determined by the quality of the questions we ask ourselves and others who are central to our success and happiness and, of course, the quality of our answers to those questions. Those who thoughtfully answer the provocative questions posed in Brilliance will have insights galore, plus a wealth of recommendations from which to choose as they step onto a more effective and compelling path. What a great resource!”

- SUSAN SCOTT, bestselling author of Fierce Conversations, Achieving Success at Work & in Life – One Conversation at a Time and Fierce Leadership, A Bold Alternative to the Worst “Best” Practices of Business Today

“Reaching for our potential is in our DNA; we’re each born with an innate desire to discover all the brilliance that lies within us. In Conversations for Brilliance, Denise and Heather provide a guide, a wealth of tools, and practical advice to enrich the journey of discovery. This book is a resource you will find yourself going back to again and again as you navigate the most important relationships in your life.”

- KIRSTEN WOLBERG, CIO salesforce.com

“Conversations for Brilliance is a powerful tool for managers at all levels who want to challenge and inspire their employees, as well as themselves, toward achieving ever improving performance. I found the chapters that focused on effective listening, providing coaching and advice, improving team dynamics and thriving in turbulent times to be both highly insightful and practical. A good book to keep close by for easy reference.”

- JAY S. BENET, VICE CHAIRMAN AND CFO, The Travelers Companies, Inc.

We look forward to hearing from you!

Denise and Heather

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How Stuff Gets Done Well: And What To Do When it Doesn’t

Have you ever tried to get things done when there was low trust among team members? Or how about trying to get things done when you are new to an organization? It’s not easy.

Relationship is the grease on the wheels of business. When you have it, all else flows more smoothly and efficiently. Without it, everything takes longer: communication is stilted and unclear; miscommunication leads to re-work; efforts to save face or deflect blame distract precious energy.  Yet, often we neglect true team-building, thinking that it will steal valuable time from “real” work.

Relationship Pyramid

At Brilliance Inc., we liken the work process to a pyramid, with relationship at the foundation. Sure, you can flip it and try minimizing relationship while you focus on results, but like a spinning top, it’s unsustainable. And the resulting poor outcomes will only further damage relationships, bringing about a need for major intervention and leadership acrobatics. Meaning you’ll have to allocate intense resources to rebuilding relationships that may or may not be salvageable.

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Here’s an overview of the discreet steps that lead to outstanding results. We call it ROAAR™.

Foundation Level: Relationship
-    Trust and mutual respect exists.
-    People appreciate, recognize, and leverage each others’ differences.
-    People communicate with candor and clarity.


Level Two: Objectives
-    Goals cascade from a Corporate vision and objectives, down to each team and individual.
-    Team and individuals goals are derived inclusively in robust conversations
-    Outcomes are clearly defined and realistic.

Level Three: Agreements
-    Roles and workflow handoffs are clear.
-    Team members debate until real agreements are reached.
-    Team members decline requests that they are unable to meet, then negotiate, remove roadblocks, and prioritize.

Level Four: Actions
-    Task assignments are aligned with strengths and passions
-    Team members put a clear plan into action or recalibrate as new information is gathered.
-    Adjustments are made based on learning acquired from the first stages of the plan which allows members to act skillfully on a larger scale.
-    As roadblocks or problems occur, team members surface them to leadership.

Level Five: Results
-    Results meet or exceed expectations.
-    When results fail to meet expectations, a blame-free analysis seeks to understand causes.

Meanwhile, Back in the Real World
When we present this model in workshops and ask participants, “How far back does root-cause analysis go in your company?” without fail, they’ve told us that when things break, they and their leaders look to the “Act” level first: “Who did (and didn’t do) what?” This shallow analysis creates a witch-hunt mentality where people scramble to get their stories straight and avoid having the blame fall on them. The ensuing self-preservation efforts divert valuable resources away from developing products and services that create loyal customers.

Futility of Fear

And for those who still aren’t convinced—those who think that results happen because you hold people “accountable” and “hold their feet to the fire”—you might be surprised to learn that the environment of fear that you are creating is counter-productive. In short, when people are in fear mode, they become stupid.

It’s true. If your goal is to drop the average IQ of your company, then treat people in a manner that ignites their fight or flight instinct. If you still doubt, just Google “Amygdala Hijack” and learn all about how to lower your competitive advantage and create a hostile workplace.

Identifying and Fixing the Problems: No Witch-Hunt Required

For those courageous leaders who would like some help with effective blame-free analysis, we offer our this complimentary ROAAR™ Analysis Model. This root-cause analysis starts by looking to the foundation (Relationship), then moving up the pyramid, reviewing each factor until sources of breakage are identified and addressed. The primary goal is to learn and prevent future breakages, while increasing trust and capability.We’d love to hear how it is useful to you and welcome your feedback, ideas, and comments. Click here to download a copy.

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Other Thoughts & Inspirations

Your Brain at Work: Strategies for Overcoming Distraction, Regaining Focus, and Working Smarter All Day Long by David Rock

“If you don’t make failure acceptable, you can’t have original and unique.”
~ Jeffrey Katzenberg, CEO Dreamworks

“Without relationship, you start at zero.”
~ Kofi Annan

“Clarity about whose head will roll when things go wrong.”
~ Accountability, as defined by Susan Scott in the new bestseller Fierce Leadership

Note: The metaphor of the relationship-based pyramid was inspired by our dear friend Peter Vultaggio, principal of the Lumi Company and brilliant trainer, coach, and business leader.

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Leaving the Land of Denial: eBook Launch

book image from constant contact

Think you could become fluent in Spanish in a one-day workshop?

Us neither.

How about proficient on piano in one day?

Nope.

Scientific research tell us, (what you already knew intuitively), that it takes at least 21 days of practice to instill a new habit. And, mastery is another thing altogether. If Malcolm Gladwell has it right in his latest book Outliers, it takes 10,000 hours of practice to be superlative in any field.

Yet, when it comes to developing the behaviors that characterize great leadership, many clients expect mastery in a day. We firmly believe that a leadership training workshop is just the beginning.

Practice makes…
If you are in a fabulous training program (like one of ours for example!) you can gain awareness about yourself and others, practice new skills, and plan to implement the behaviors.  While helpful, it’s probably not enough to keep the momentum going while everything in your life and workplace encourages business (and behavior) as usual. If you need any evidence that this is true, just glance at that shelf in your office where good training binders go to die, collecting dust.

Real, lasting improvement begins with epiphanies and takes hold with practice. That is why we became coaches. We saw too many great people fail to turn their insights into action after the (Incredible! Amazing!) workshop ended and reality happened.

Our goal:
Change the way corporations support leadership development so that the efforts create real, sustainable, brilliant results.

We have left the land of denial where we pretended that deep change could happen in a few hours, as long as the content was well designed, the leaders well-intentioned, and the facilitator was incredible.  We want you to join us!

You need support while you create new habits, gain proficiency and eventually, fluency. That is why we created the ebook Conversations for Brilliance: Tools to Help You Inspire Extraordinary Results from Yourself and Others.

Conversations for Brilliance:
With this ebook, you can become your own personal coach and refine (or overhaul) your practice to improve the quality of your conversations, your relationships, and your results. Learning how to consistently have more powerful conversations takes practice.

Leaders don’t have the luxury of practicing their trade off the field. Every day, in every conversation, and with every decision, you are developing yourself as a manager, colleague, influencer, collaborator, parent, trusted partner, etc. You’re practicing anyway…why not get the benefit of some pragmatic, experienced help so you develop the outcomes you need?

What’s in the book:
We’ve included ideas, information, assignments, assessments, and other tools that, when applied with regularity and gusto, will shape your results in all aspects of your life.

Our mission is to help you have more powerful conversations-all conversations, whether with yourself or with others, big or small, long or short, easy or uncomfortable-so that you evoke brilliance in yourself and others.

Are you ready to have more powerful conversations and improve your results? If yes, click here to order your copy.

Testimonials
Here’s what people are saying about the book:

“Conversations for Brilliance is a powerful tool for managers at all levels who want to challenge and inspire their employees, as well as themselves, toward achieving ever improving performance. ”
- JAY S. BENET, VICE CHAIRMAN AND CFO, The Travelers Companies, Inc.

“It’s been said that the quality of our lives is determined by the quality of the questions we ask ourselves and others who are central to our success and happiness and, of course, the quality of our answers to those questions. Those who thoughtfully answer the provocative questions posed in Brilliance will have insights galore, plus a wealth of recommendations from which to choose as they step onto a more effective and compelling path. What a great resource!”
- SUSAN SCOTT, BESTSELLING AUTHOR OF Fierce Conversations, Achieving Success at Work & in Life – One Conversation at a Time and Fierce Leadership, A Bold Alternative to the Worst “Best” Practices of Business Today

“In Conversations for Brilliance, Denise and Heather succeed in communicating profound and complex leadership concepts in an accessible manner. I recommend this book for good, introspective managers looking for advice on how to grow people-advice that goes beyond the simple management or coaching how-to’s they can find elsewhere.”
- MARIA V. WAYNE, Ph.D. AND SENIOR DIRECTOR, GLOBAL LEARNING AND DEVELOPMENT, Seagate Technology

“Reaching for our potential is in our DNA; we’re each born with an innate desire to discover all the brilliance that lies within us. In Conversations for Brilliance, Denise and Heather provide a guide, a wealth of tools, and practical advice to enrich the journey of discovery. This book is a resource you will find yourself going back to again and again as you navigate the most important relationships in your life.”
- KIRSTEN WOLBERG, CIO salesforce.com

Click here to learn more and order the ebook!

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Cultivating Brilliance

Most people don’t wake up wanting to be mediocre. As children, we design visions of profound success and happiness. Still, one day, we reflect that while we may appear successful to others, we don’t feel as though we’ve tapped all our talents to create a truly fulfilling life. We’ve plateaued. And we don’t like it.

One of the most powerful, reliable ways to break through is to work with a partner who, when they speak with us, is intently focused solely on our complete success. Most people don’t have someone like this in their life. And such a partner is so valuable, they are willing to pay for it. Thus, the rise of coaching as a profession.

Though skillful and effective, coaches are no magicians. If you want to improve your relationships, your results, and your satisfaction in every aspect of life, borrow the behaviors of the coaching trade and become a leader who cultivates excellence in yourself and others.

This may sound daunting. Managers lament that they don’t have time to add yet another meeting to their busy work day. We agree. Instead of trying to crow-bar disconnected development conversations into your schedules, weave these behaviors into existing conversations in ways that inspire better results.

Inspirational Conversation:
Coaching conversations don’t have to be long. Inspiration can come in an instant. You can probably recall a moment when a comment, question, or gesture profoundly affected your life’s direction.

For evidence that a brief conversation can be meaningful, look to Hawaii. Hawaiians can have a meaningful exchange using ONE WORD: Aloha. Most people know that Aloha means both “hello” and “goodbye.” Yet, there’s a much deeper, heartfelt meaning that conveys grace, respect, and goodwill. Hawaiians speak of the Aloha Spirit that imbues their world, creating a shared, sacred space.

Our ALOhA Conversation Model for evoking brilliance has four steps: 1) Assess, 2) Learn, 3) Offer help, and 4) Action.

Coaches embody this model as follows:

1. Assess:
They assess all aspects of a situation-self, other, and situation-before deciding how to react in conversation. They examine the baggage they bring to the conversation in the form of assumptions, beliefs, moods, etc. and consciously make an effort to set a positive intention for the conversation and leave unnecessary baggage at the door. If the baggage comes along, they admit it. This could look like a manager saying, “I had a terrible morning and it has nothing to do with you. I am doing my best to leave my morning behind me and be here for our conversation.” Or, “I have a lot of emotion wrapped up in this project.”

2. Learn:
Once in conversation, coaches listen before they jump. They ask questions to learn about the situation instead of making unchecked assumptions. They speak less than the other person. They ask open-ended questions that begin with “What,” “When,” and “How” to help gather information.

3.Offer help:
Once they achieve shared understanding, coaches offer help strategically. They may share an observation, give feedback, praise, or give advice. Or, they may help someone find a new way of looking at the problem that opens up possibilities. We refer to this as recasting.

4. Action:
Finally, they help people take decisive, effective, strategic action.

Not rocket science. But not easy either. We’re simply not conditioned to behave this way in conversations. Most of us make assumptions, act on them, and leave a quick conversation with mutual misunderstanding. People often leave the same meeting with different understandings of what happened and what’s expected.

Moving at warp speed, we’ve misplaced our curiosity, believing that taking time to really understand someone will create a drag. But it’s the haphazard conversations that slow us down and challenge our success. One of the easiest ways to offend someone is to tell them “I know how you feel.” People want to feel understood, and feel seen. Telling them we know how they feel, although it may take less time and may even be sincere, only pushes brilliance further away.

While it may take some effort and practice, it’s worth it to build the capability to slow down, increase you curiosity, and really understand the person before offering help.
Get good at taking these four ALOhA steps often and you’re likely to experience the following:

• You will have a greater impact in your conversations
• People will want to help you achieve your goals
• Your company will save money on leadership coaches and team performance consultants

We invite you to inspire brilliance.
Aloha

Aloha:
Folk etymology claims that the word is derived from the
Hawaiian words alo meaning “presence”, “front”, “face”, or
“share”; and ha, meaning “breath of life” or “essence of life.”

Resources:
Brilliance Inc. eBook: Conversations for Brilliance: Tools to Help You Inspire Extraordinary Results from Yourself and Others. Click here to learn more about the eBook and purchase your copy.

Quotes:

A conversation is a dialogue, not a monologue. That’s why there are so few good conversations.
~ Truman Capote

Each person’s life is lived as a series of conversations.
~ Deborah Tannen, Author

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